Position Summary

Northern Health is looking for an experienced, highly efficient, and self-directed Administrative Assistant to support the UHNBC Medical Affairs department.

The Administrative Assistant provides secretarial, clerical and administrative support to the UHNBC Chief of Staff and UHNBC Coordinator – Medical Affairs, UHNBC Medical Affairs Department, Department Heads and related committees. The incumbent is responsible for the provision of administrative support, including agenda preparation, minute taking/transcription for the UHNBC Medical Advisory Committee. The Administrative Assistant is also responsible for the credentialing and privilege process for all new medical staff at UHNBC, the onboarding process and requirements, and ensuring the proper processes and guidelines are followed for privilege status changes. Other duties include the distribution of mail for the Medical Affairs office and ordering supplies.

Starting salary will be approximately from $49,445 to $61,806 and will be based on education, training, experience, and salaries of similar positions.

Qualifications

• Grade12 supplemented by successful completion of an administrative diploma/certificate plus progressive administrative assistant experience, or an equivalent combination of education, training and experience.
• Completion of a course in Medical terminology an asset.
• Experience in minute taking an asset.

Skills and Abilities:
• Excellent interpersonal and organization skills with an ability to deal with staff, Medical Staff and the general public in an effective and professional manner.
• Ability to operate basic office equipment.
• Computer literate with proficient knowledge of Outlook, Internet, Word and Excel.
• Ability to organize and prioritize work with minimal direction.
• Ability to adapt and be flexible to rapidly changing priorities and demands.
• Excellent listening, oral and written communication skills.
• Professional telephone manner.
• Ability to be discreet and maintain confidentiality.
• Strong time management skills.
• Ability to type 60 w.p.m.
• Strong ability to mentor, coach and empower others to support and lead transformation
• Ability to develop presentation graphics and spreadsheets.
• Physical ability to perform the duties of the position.
• Ability and willingness to travel.

Where you will be working:
Additional details about this facility’s programs and care environment can be found through University Hospital of Northern British Columbia (UHNBC)
UHNBC is growing, with the new Acute Care Tower estimated to open in winter 2031. This major expansion will bring state-of-the-art care to Northern BC. By joining our team in Prince George now, you’ll position yourself to work in one of the most advanced acute care environments in the province. To learn more, visit Let’s Talk UHNBC Acute Care Tower.

Community:
Information about living, working, and thriving in the area is available through Prince George

More about Northern Health
Northern Health covers nearly 600,000 square kilometers, delivering health services to more than two dozen communities and 55 First Nations communities across the region. We provide both hospital and community-based care to a population of approximately 300,000 people. With a team of over 12,000 staff and physicians, we are committed to offering high quality, person centered care in collaboration with communities and partner organizations throughout Northern BC.

What Northern Health Has to Offer You!
Joining Northern Health means becoming part of a supportive team that values your growth and well-being. Here’s what we provide:
• Comprehensive benefits including extended health, dental, and a municipal pension plan for part-time and full-time employees. Casual employees have option of paying for benefits.
• Four weeks of vacation after one year of continuous service.
• Financial support for moving expenses for eligible positions.
• Employee referral program with attractive incentives.
• Employer-paid training and leadership development opportunities.
• Access to spectacular outdoor activities and enjoy the shortest commutes in BC.
• Loan Forgiveness Programs offered through Federal and Provincial Government for eligible professions.

Important Application Information
Please ensure you upload the following documents as part of your application:
• Registration number (if you belong to a regulated profession).
• Supporting documents for education and qualifications, such as:
• Program certificates or diplomas.
• High school, college, or university transcripts.
• Cover letter and resume (recommended).

International Applicants
Before applying, please review the steps outlined on our Northern Health Careers page: Information for international applicants

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