Position Summary

Northern Health is looking for an experienced, highly efficient, and self-directed Administrative Assistant to support the Specialized Services department.

The Administrative Assistant, Specialized Services is responsible for coordinating, organizing and providing confidential secretarial and administrative support to members of the Specialized Services team and their portfolio. The Administrative Assistant provides support in the planning, delivery and evaluation of programs and services aligned with, and in support of, achieving Northern Health’s vision, mission, values and strategic plan.

Starting salary will be approximately from $49,445 to $61,806 and will be based on education, training, experience, and salaries of similar positions.

Qualifications

• Grade 12 supplemented by successful completion of a diploma or certificate in Business or Office Administration plus three (3) to five (5) years progressive administrative experience, or an equivalent combination of education training and experience.
• Experience with electronic staff scheduling and human resource information systems in a large multi-union environment an asset.
• Valid B.C. Driver’s license (as required).

Skills and Abilities:
• Ability to use effective interpersonal skills to establish and maintain respectful relationships with staff, physicians, all levels of the organization, and the public.
• Ability to communicate in an effective and professional manner, both verbally and in writing.
• Ability to adapt and be flexible to changing priorities and demands in a fast paced environment.
• Ability to initiate, organize and complete work projects without supervision, given established priorities and deadlines.
• Proficiency in MS Office, including Word, Excel, PowerPoint, VISIO, database applications and other software.
• Ability to apply decision-making and analytical skills to find solutions to issues.
• Ability to record and transcribe minutes of meetings, and to organize administrative follow through on actions arising.
• Ability to work effectively, both independently and as part of a team.
• Ability to exercise judgment, tact and discretion in preparing, disclosing and handling information of a confidential or sensitive nature.
• A broad knowledge of office administration practices and basic accounting procedures.
• Basic research skills to investigate issues and compile information.
• Ability to take initiative to develop and lead improvement to systems, procedures and processes.
• Physical ability to carry out the duties of the position.
• Ability and willingness to travel to various locations within NH, as required.

Where you will be working:
Community:
Information about living, working, and thriving in the area is available through Terrace

More about Northern Health
Northern Health covers nearly 600,000 square kilometers, delivering health services to more than two dozen communities and 55 First Nations communities across the region. We provide both hospital and community-based care to a population of approximately 300,000 people. With a team of over 12,000 staff and physicians, we are committed to offering high quality, person centered care in collaboration with communities and partner organizations throughout Northern BC.

What Northern Health Has to Offer You!
Joining Northern Health means becoming part of a supportive team that values your growth and well-being. Here’s what we provide:
• Comprehensive benefits including extended health, dental, and a municipal pension plan for part-time and full-time employees. Casual employees have option of paying for benefits.
• Four weeks of vacation after one year of continuous service.
• Financial support for moving expenses for eligible positions.
• Employee referral program with attractive incentives.
• Employer-paid training and leadership development opportunities.
• Access to spectacular outdoor activities and enjoy the shortest commutes in BC.
• Loan Forgiveness Programs offered through Federal and Provincial Government for eligible professions.

Important Application Information
Please ensure you upload the following documents as part of your application:
• Registration number (if you belong to a regulated profession).
• Supporting documents for education and qualifications, such as:
• Program certificates or diplomas.
• High school, college, or university transcripts.
• Cover letter and resume (recommended).

International Applicants
Before applying, please review the steps outlined on our Northern Health Careers page: Information for international applicants

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